Why AYSO Banking is Not Automated
A common question received by AYSO's Finance Department is "Why are the financial processes so manual in NAP? Especially in this day and age, when there is so much automation in banking?"
When it comes to adding any automated banking options, one of the biggest challenges in NAP is maintaining compliance with two important NAP requirements: 1. The two signature/approval requirement for all checks. 2. Seeing the account coding for each banking transaction.
For example, many banks allow Automated Clearing House (ACH) transactions that can be set up to require two approvals before the transaction can be released. However, ACH transactions do not produce an image that would appear on the bank statement as to where that disbursement was coded to - a NAP requirement.
The microfilm images of checks appear on the bank statement with the account coding listed in the memo section of the check. This account coding is critical in compiling various required monthly tax reports to states as well as on AYSO's annual 990 tax return.
The good news is that there are currently several Sections, Areas and Regions participating in pilot program testing an accounting software (NAP Online) that will allow the AYSO National Office to receive the coding on all banking transactions and therefore open the door to some automated banking options, such as ACH transactions.