Registrar FAQ
Why does AYSO need Registrars?
Open Registration is one of AYSO's 6 Philosophies - so someone has to be in charge of making that philosophy a reality. The Registrar is the Board Member who plans and carries out the annual registration of players and volunteers.
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Why do I need to be trained?
Training and Certification ensures that volunteers understand the available resources and the responsibilities of their positions. It also offers the best hope that every family will receive the best possible AYSO experience.
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What are the responsibilities of the Registrar?
The Region Registrar is expected to maintain the Region database; reconcile registration numbers with fees collected and verify that the Treasurer has sent in payment to AYSO for the number of players registered. In addition, the Registrar will coordinate registration days, keep a current count of registered players and volunteers, process late registrations and dropped players, and keep a waiting list, if needed.
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What training is offered to the Registrar?
AYSO offers orientation by the Regional Commissioner, AYSO' Safe Haven® Board and Staff Introductory Certification (BASIC), Registrar and Registration day training, eAYSO training as well as additional training during Section meetings/conferences/events. In addition, ask your Area Director or Area Management Administrator for details on more local training options.
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What is the time commitment?
Speak to your Regional Commissioner about how much time your position requires.
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How does AYSO protect its volunteers and players?
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Safe Haven®
Safe Haven® is a program designed to address a growing need for child and volunteer protection. There are four elements in the Safe Haven® intervention cycle: Create Policies, Screen Volunteers, Train Volunteers, and Promote Education and Awareness. These are intended to stop child abuse and its agents before they get into the program.
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The Volunteer Protection Act of 1997
This law grants immunity from certain types of prosecution for volunteers who meet its requirements. In order to receive full protection under the law, AYSO volunteers must: 1. be properly trained and certified; 2. be performing duties as laid out in a position description; 3. act within the scope of AYSO's Policies, Procedures, and Guidelines.
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AYSO Certification
AYSO's goal is to provide training certification for all its volunteers. Certification offers the hope that every AYSO child will be treated with understanding, compassion, and respect.
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Kids Zone®
The national media has focused on the negative, even violent, behavior of players, coaches and parents involved in youth sports. Kids Zone® is a dynamic program targeted to eliminate negative sideline behavior. Kids Zone® buttons and signs are distributed throughout the Region and parents are asked to sign the Kids Pledge promising to behave within the guidelines of the program.
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What are AYSO's Supervision Protocols?
While performing duties related to an AYSO volunteer position, the volunteer is:
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Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO;
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Under the overall authority of and directly supervised by the Regional Commissioner; and
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To maintain the recommended adult to child supervision ratio of 1:8 or less; that is one adult for every eight or fewer children and two adults (one of whom may be the coach and one of whom should be of the same gender as the group) present at all times. For the protection of both the children and the volunteer, no volunteer should permit himself or herself to be alone with any child or group of children (except his or her own) during AYSO-sponsored activities.
